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COUNCIL
Osama Shihadeh
At Large
Dick O'Brien
Mayor
Robert Howard
At Large
Robert Bynum
4
th
Ward
Phil Fitzgerald
1
st
Ward
Dyann Roby
5th Ward
2009 MEETING SCHEDULE
Marie Press
2
nd
Ward
Jerry Lange
3
rd
Ward
(All meetings start at 7:00 PM
unless voted upon by Council.)
Fran Donelson
Administrative Secretary
Harvey Allbee, Jr.
City Attorney
Regular Meetings
In-depth Meetings
A.J. Johnson
City Administrator
January 8 & 15
July 2 & 16
January 8
July 9
February 5 & 19
August 6 & 20
February 12
(None in August)
March 5 & 19
September 3 & 17
March 12
September 10
April 2 & 16
October 1 & 15
April 9
October 8
May 7 & 21
November 5 & 19
May 14
November 12
June 4 & 18
December 3 & 17
June 11
December 10
AGENDA
THURSDAY, JANUARY 8, 2009
COUNCIL CHAMBERS - CITY HALL
1 .
CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4.
PLEDGE OF ALLEGIANCE
5.
COMMUNICATIONS – CITIZENS
6.
MINUTES - APPROVAL
A. City Council Meeting – December 18, 2008
B. Goals & Objectives Minutes – January 5, 2009
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7. CONSENT AGENDA
The following items are considered to be routine by the City Council and will be enacted
by one motion. There will be no separate discussion of these items unless a Council
Member or citizen so requests, in which event the item will be removed from the Consent
Agenda and considered in its normal sequence from the Agenda.
*
9 – A
*
13 – A-H
* Bills*
* Approval of attached Bills for Approval totaling $976,710.93 is subject to the approval
of any related agenda item(s).
8.
PUBLIC HEARING
A. Proposed Hershey Avenue Area Sanitary and Storm Sewer Separation Project –
Contract 1
Previously City Council took action to establish a public hearing on the proposed
Hershey Avenue Area Sanitary and Storm Sewer Separation Project – Contract 1.
This project has been designed and is now ready for public comment. The project is
comprised of the construction of new dual box culverts, storm sewer pipe, appropriate
arches and arch storm sewers extending from the slough past Bond and Taylor streets
to Bush Street along Mill Street and ending up on Main Street just south of Hershey
Avenue. This work will also include the installation of new inlets, inlet piping, outfall
structures, and dredging of the slough as well as raising Bond and Taylor streets.
Prior to any formal action by City Council, a public hearing is required.
Now is the time for the public to comment on the Hershey Avenue Area Sanitary and
Storm Sewer Separation Project – Contract 1.
9.
PETITIONS AND COMMUNICATIONS
A. Request on first reading for a new Class C Liquor License and Sunday Sales Permit
for Plamor Lanes, 1411 Grandview Avenue – Muscatine Properties Inc. (pending
receipt of dram shop insurance and final paperwork)
10.
FROM THE MAYOR
11.
FROM THE PLANNING AND ZONING COMMISSION
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12.
FROM THE CITY ADMINISTRATOR
A. Resolution Approving Plans, Specifications, Form of Contract, Cost Estimate, and
Setting Bid Opening Date for Hershey Avenue Area Sanitary and Storm Sewer
Separation Project – Contract 1
Presented for City Council’s consideration is a resolution approving the plans,
specifications, form of contract, cost estimate, and setting the bid opening date for the
Hershey Avenue Sanitary and Storm Sewer Separation Project – Contract 1.
Previously a public hearing was held to receive public comment on this project which
is primarily located in the area between the Muscatine Slough and Hershey Avenue.
All work will be funded from the 1% local option sales tax and will assist the city in
complying with a current EPA Consent Order. The engineer’s estimate for the
construction contract is $3,314,768.
Is there a motion to adopt the resolution approving the plans, specifications, form of
contract, cost estimate, and setting the bid opening date for February 10, 2009 for the
Hershey Avenue Area Sanitary and Storm Sewer Separation Project – Contract 1?
B. Resolution Setting Public Hearing on Annual application for State and Federal
Transit Funds for Fiscal Year 2009/2010
Presented for City Council’s consideration is a resolution setting a public hearing on
the annual application for state and federal transit funds for fiscal year 2009/2010.
Each year the city is required to submit to the State of Iowa a request for federal and
state assistance to support the city’s MuscaBus operation. As part of the city’s
application, it is anticipated the city would receive $271,862 in federal assistance,
$186,858 in state assistance, $7,893 for the New Freedom program, and $40,000 for
the JARC program. Prior to any formal application being made, a public hearing is
required.
Is there a motion to adopt the resolution setting a public hearing on the annual
application for state and federal transit funds for fiscal year 2009/2010 for Thursday,
February 5, 2009, at 7 p.m.?
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C. Resolution Authorizing the Assessment of Unpaid Abatement Costs to Private
Properties
Presented for City Council’s consideration is a resolution authorizing the assessment
of unpaid abatement costs to private properties. Periodically city staff forwards for
Council’s consideration a list of assessments on properties for unpaid abatement
costs. At this time the assessment request includes 26 separate properties totaling
$11,118.41 and two properties totaling $185 for unpaid rental inspection costs. If
approved by City Council, this list will be forwarded to the county for assessment
against these properties.
Is there a motion to adopt the resolution authorizing the assessment of unpaid
abatement costs to private properties?
D. Request to Approve Lease for Postage Equipment
Presented for City Council’s consideration is a request to approve a lease agreement
for postage equipment. The city’s current lease with Pitney Bowes for postal
equipment will expire at the end of January 2009. The city solicited proposals for a
new lease from two vendors. After reviewing the proposals submitted, it is
recommended the city enter into a 60-month lease with Pitney Bowes at the rate of
$116.99 per month.
Is there a motion to authorize the city to enter into a 60-month lease with Pitney
Bowes for postage equipment?
E. Request Approval of Professional Services Agreement with Stanley Consultants for
Study of the Slough Pump Station
Presented for City Council’s consideration is a request to approve a professional
services agreement with Stanley Consultants for the study of the Slough Pump
Station. During the design of the Hershey Avenue Sanitary and Storm Sewer
Separation Project, the status of two slough pump stations was discussed and
reviewed. The pump stations in question are old and nearing the end of their useful
life, and the city is experiencing some difficulty from an operational standpoint due to
age and weather affects on these stations. Because of the anticipated impact on storm
water activity through the work of the Hershey Avenue project, it is recommended
the city enter into a contract with Stanley Consultants to prepare a report, conceptual
design, and cost estimate for the replacement of these pump stations. The fee for this
study will be $18,000.
Is there a motion to approve a professional services agreement between the City of
Muscatine and Stanley Consultants for a study of the slough pump station?
F. Request Approval to Increase Ambulance Service Rates
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Presented for City Council’s consideration is a request to approve increased
ambulance service rates. The city has been informed that Wellmark Insurance will be
adjusting its reimbursable rate for ambulance based services. Base rate increases will
vary depending upon the level of service provided. In addition, the insurance
company is increasing its mileage allowance from $10 to $11. The overall affect for a
potential increase in service fees will be for a service rate mileage increase from $10
to $11, an ALS emergency rate from $575 to $586, and a SCT rate from $775 to
$1,002. All rates would be effective January 9, 2009 if approved.
Is there a motion to approve a rate increase for ambulance based service calls?
G. Request Authorization to Issue Purchase Order for Professional Appraisal Services
for the Mad Creek Flood Protection Project
Presented for City Council’s consideration is a request to issue a purchase for
professional appraisal services for the Mad Creek Flood Protection Project. Working
in conjunction with the city’s consulting engineer, the firm of Nelson Appraisal has
been contacted and is willing to assist the city in regards to property acquisition
issues associated with this project. The cost for these services will be $8,000. This
work is required to be done prior to physical improvements along the Mad Creek
Levee. Costs associated with this project will be borne by the city as part of our local
match.
Is there a motion to approve the issuance of a purchase order for professional
appraisal services for the Mad Creek Flood Protection Project to Nelson Appraisal in
the amount of $8,000?
13.
COMMUNICATIONS - RECEIVE AND FILE
A. Muscatine County Board of Supervisors – December 8, 15, 22 & 29, 2008
B. Art Center Board of Trustees – November 20, 2008
C. City of Muscatine Financial Reports – October 2008
D. NFPA Survey – October 2008
E. Board of Water, Electric, and Communications Trustees – November 25, 2008
F. MP&W – Communications Utility – November 2008
G. MP&W – Electric Utility – November 2008
H. MP&W – Water Utility – November 2008
14.
APPROVAL OF BILLS
It is recommended bills totaling $976,710.93 be approved and that the City Council
authorize the Mayor and City Clerk to issue warrants for the same. It should be noted that
this listing is subject to the approval of any related agenda item(s).
15.
COMMUNICATIONS - COUNCIL MEMBERS
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A. Review of Capital Improvements Program and Budget
At this time city staff will review with Council the proposed capital improvements
program and budget for July 1, 2008 through June 30, 2013.
16.
OTHER BUSINESS
17. ADJOURNMENT
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