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MUSCATINE CITY COUNCIL
Gary Gray
At Large
Dick O'Brien
Mayor
Jerry Lange
At Large
Anne Lesnet
2
nd
Ward
Phil Fitzgerald
1st Ward
Bill Trent
5th Ward
2003 MEETING SCHEDULE
Jerry Root
4th Ward
Scott Day
3
rd
Ward
(All meetings start at 7:00 PM
unless voted upon by Council.)
Lorrie Fry
City Clerk Aide
Harvey Allbee, Jr.
City Attorney
Regular Meetings Indepth Meetings
A.J. Johnson
City Administrator
January 2 & 16 July 3 & 17 January 9 July 10
February 6 & 20 August 7 & 21 February 13 (None in August)
March 6 & 20 September 4 & 18 March 13 September 11
April 3 & 17 October 2 & 16 April 10 October 9
May 1 & 15 November 6 & 20 May 8 November 13
June 5 & 19 December 4 & 18 June 12 December 11
AGENDA
THURSDAY, NOVEMBER 6, 2003, 7:00 P.M.
COUNCIL CHAMBERS CITY HALL
1.
CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4. PLEDGE OF ALLEGIANCE
5. COMMUNICATIONS CITIZENS
6. MINUTES APPROVAL
A. Regular City Council Meeting – October 16,2003
7. CONSENT AGENDA
The following items are considered to be routine by the City Council and will be
enacted by one motion. There will be no separate discussion of these items unless a
Council Member or citizen so requests, in which event the item will be removed from
the Consent Agenda and considered in its normal sequence from the Agenda.
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* 9 – AD
* 13 – AM
* Bills*
*Approval of attached Bills for Approval totaling $1,596,112.08, as well as receipt
summaries for September 2003, is subject to the approval of any related agenda
item(s).
8. PUBLIC HEARING
A. Proposed Northeast Urban Renewal Area
Previously the City Council took action to establish a public hearing to receive
public comment on the proposed Northeast Urban Renewal Area. The City of
Muscatine and Cedar Development, LLC, have entered into a preannexation
agreement to voluntarily annex 105 acres to the east of the city’s boundary and
to rezone the real estate to an S3 mixed use development. In addition, the city
has agreed to designate the area as an urban renewal district so that installation
of public infrastructure will be eligible for tax increment financing. The first two
provisions of the agreement have been accomplished and it is now necessary for
the City Council to move forward with the establishment of an urban renewal
area. Prior to that, a public hearing must be held to receive public comment.
Now is the time for the public to comment on the proposed establishment of the
Northeast Urban Renewal Area.
9. PETITIONS AND COMMUNICATIONS
A. Request on second reading for a new Class C Beer and B Wine Permit for Aldi
Store #05, 1820 Park Avenue – Aldi Inc.
B. Request for renewal of a Class C Beer and Sunday Sales Permit for Muscatine
Citgo Fast Break, 2603 2
nd
Avenue – Reif Oil Co.
C. Request for renewal of a Class C Liquor License for Missipi Brewing Co., 107
Iowa Avenue – R&D Operations Ltd. (pending inspections
D. Request for renewal of a Class C Liquor License and Sunday Sales Permit for
Terri’s HidAWay, 131 W. 2
nd
Street
E. Request from GDMA for Use of City Property for the Holiday Stroll
Presented for City Council’s consideration is a request from the Greater
Downtown Muscatine Association for the use of city property for the Holiday
Stroll. The GDMA has requested the use of 2
nd
Street from Mulberry Avenue to
Pine Street and all cross streets from the #1 and #2 alleys. The request also is
that 2
nd
Street be closed from Chestnut to Pine streets during the entire day to
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prepare for the event as well as the city parking lot at 2
nd
and Pine streets. The
date of this year’s Holiday Stroll will be Friday, December 5, 2003, with the street
closing beginning at 4:00 p.m. and reopening at 11:00 p.m. This year’s activities
include various displays and scenes in merchants’ windows as well as carriage
rides in the area.
At this time City Council could take action to approve the request from the GDMA
for the closure of 2
nd
Street and appropriate cross streets from Mulberry Avenue
to Pine Street from 4:00 to 11:00 p.m. on Friday, December 5, 2003, for the
annual Holiday Stroll.
10. FROM THE MAYOR
A. Proclamation Declaring November as “Adoption Awareness Month” in the City of
Muscatine
The above proclamation has been submitted for City Council’s consideration and
approval.
B. Certificate of Recognition for the Muscatine Humane Society
The above Certificate of Recognition for the Muscatine Humane Society has
been submitted for City Council’s consideration and approval.
C. Appointment of Ann Bahn to the Planning & Zoning Commission
At this time City Council could take action to approve the appointment of Ann
Bahn to the Planning & Zoning Commission.
11. FROM THE PLANNING AND ZONING COMMISSION
A. Request Approval of Convenience Store Site Plan as Submitted by Dovetail
Development
Presented for City Council’s consideration is a request to approve a convenience
store site plan as submitted by Dovetail Development. Approximately 120 acres
in the vicinity of Mulberry Avenue, Tipton Road and the Highway 61 Bypass has
been rezoned to the S3 mixed used development district. This included
predominantly residential development with some neighborhood type commercial
development along Mulberry Avenue near the Bypass. The city’s Planning &
Zoning Commission has recently reviewed and approved a site plan along
Mulberry Avenue for the development of a 3,600 square foot convenience store
with gas pumps and a car wash bay on a 2.15acre site between Steamboat Way
and the Highway 61 Bypass. The grading, landscaping and site plans were
Included in the Commission’s review for this new facility. This matter was
approved by the Commission at their October 14, 2003 meeting and is being
presented for City Council’s consideration at this time.
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At this time City Council could take action to approve the convenience store site
plan as submitted by Dovetail Development.
12. FROM THE CITY ADMINISTRATOR
A. Second Reading of an Ordinance Amending Title 7 Police Regulations, Chapter
15 Parking Meters and Lots, Section 6 OnStreet Meter Rates
Presented for City Council’s consideration is the second reading of an ordinance
amending Title 7 Police Regulations, Chapter 15 Parking Meters and Lots,
Section 6 OnStreet Meter Rates. Due to a recent ruling by the judicial magistrate
in Muscatine, it is necessary for the city to amend its parking meter ordinance
concerning parking only once in a metered stall in order for the city to effectively
enforce the intent of this ordinance. The proposed amendment will satisfy the
concern issued by the magistrate in order for the city to enforce this section of
the parking code.
At this time City Council could take action on the second reading of an ordinance
amending Title 7 Police Regulations, Chapter 15 Parking Meters and Lots, and
Section 6 OnStreet Meter Rates.
B. Resolution Approving the Northeast Urban Renewal Area
Presented for City Council’s consideration is a resolution approving the Northeast
Urban Renewal Area. Previously a public hearing was held to receive public
comment on the proposed Northeast Urban Renewal Area. This area includes
approximately 105 acres of real estate that has recently been annexed to the city
and rezoned to the S3 mixeduse development district. With the approval of the
Northeast Urban Renewal Area, the city will be able to finalize the negotiations
for the development plan for the area that will utilize tax increment finance
funding to assist in the installation of public infrastructure for the commercial,
retail and light industrial components of the development plan.
At this time City Council could take action by resolution to approve the Northeast
Urban Renewal Area.
C. Resolution Approving the Implementation of Lease Amendment for Public
Housing Leases
Presented for City Council’s consideration is a resolution approving the
implementation of a lease amendment for public housing leases. The
Department of Housing and Urban Development requires that residents of public
housing properties perform a limited amount of community service work during
the duration of their residency. Exceptions include persons that are over the age
of 62, legally disabled, working at regular employment or going to school. In
order to better clarify this requirement for prospective clients, it is being
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requested that City Council approve this lease amendment.
At this time City Council could take action by resolution to implement a lease
amendment for the public housing leases.
D. Resolution Setting the Time and Place of a Public Hearing for the Lease of City
RightofWay at 107 Roscoe Avenue
Presented for City Council’s consideration is a resolution setting the time and
place of a public hearing for the lease of city rightofway at 107 Roscoe Avenue.
There are provisions within the City Code that allow for the lease of public right
ofway for leased parking. The individual requesting the lease must demonstrate
that they have no offstreet parking or access to on street parking in front of their
residence. Prior to any formal arrangement for parking, a public hearing must be
held.
At this time City Council could take action by resolution establishing a public
hearing for Thursday, November 20, 2003, at 7:00 p.m. regarding the lease of
city rightofway for the purpose of parking a vehicle.
E. Resolution Setting the Time and Place of a Public Hearing for the Lease of City
RightofWay at 715 Iowa Avenue
Presented for City Council’s consideration is a resolution setting the time and
place of a public hearing for the lease of city rightofway at 715 Iowa Avenue.
There are provisions within the City Code that allow for the lease of public right
ofway for leased parking. The individual requesting the lease must demonstrate
that they have no offstreet parking or access to on street parking in front of their
residence. Prior to any formal arrangement for parking, a public hearing must be
held.
At this time City Council could take action by resolution establishing a public
hearing for Thursday, November 20, 2003, at 7:00 p.m. regarding the lease of
city rightofway for the purpose of parking a vehicle.
F. Resolution Authorizing the Mayor to Sign a Subordination Agreement
Presented for City Council’s consideration is a resolution authorizing the mayor
to sign a subordination agreement. Under the City of Muscatine’s 2000 Housing
Fund Rehabilitation Program, the city provided a $24,999 fiveyear forgivable
loan to Mario and Arminda Rocha at 619 Oak Street. Each year 20% of the loan
is forgiven so that at the end of the fiveyear period the entire loan is forgiven and
the mortgage released. The couple now wishes to refinance the property that
would require the city to take a subordinate agreement on the refinancing efforts.
In addition, it is requested that the city release 20% of the original mortgage. The
first year of the program has been successfully completed which would make the
20% requested eligible for release.
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At this time City Council could take action by resolution authorizing the mayor to
sign a subordination agreement for 619 Oak Street.
G. Resolution Releasing a Portion of Real Estate Under the Community
Development Block Grant Residential Rehabilitation Program
Presented for City Council’s consideration is a resolution releasing a portion of a
real estate mortgage under the Community Development Block Grant Residential
Rehabilitation Program. Previously the Council took action to consider accepting
a subordination agreement for the residents of 619 Oak Street to refinance their
property. To accompany that request, the couple is also asking the Council to
release a portion of the real estate mortgage under the program that was initiated
in 2002. The program was set up as a fiveyear forgivable loan period and at this
time, the first year of the program has been satisfied.
At this time City Council could take action by resolution releasing a portion of the
real estate mortgage under the Community Development Block Grant Residential
Rehabilitation Program.
H. Resolution Awarding the Contract for the Art Center Exterior Restoration Project
Presented for City Council’s consideration is a resolution awarding the contract
for the Art Center Exterior Restoration Project. The city solicited bids for the
restoration project previously approved by City Council. Three bids were
submitted for the project with the lowest responsible bid being that of E&H
Restoration of Davenport in the amount of $71,864. Restoration work includes
cleaning, repairing and repointing masonry and sealing stonework, painting trim
and reglazing windows, replacing rotted wood and replacing 76 storm windows.
At this time City Council could take action by resolution awarding the contract for
the Art Center Exterior Restoration Project to E&H Restoration, LLC, in the
amount of $71,864.
I. Resolution Supporting the Rehabilitation of the Welch Apartments
Presented for City Council’s consideration is a resolution supporting the
rehabilitation of the Welch Apartments. The city has been approached by Chris
Ales of Signature Holding Company of Davenport for a Letter of Support for his
proposed rehabilitation of the Welch Apartments. The intent is to develop 22
elderly residential units on the upper floors of the structure with commercial
space on the ground floor. To finance this project, an application will be
submitted to the Iowa Finance Authority for a lowincome housing tax credit. The
requested Letter of Support will be one of many documents that will be submitted
in the packet to enhance the application process. At this time the parking issue is
still being evaluated and no action is being requested on real estate transfers
between the city and the Welch Apartments to provide parking.
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At this time City Council could take action by resolution supporting the
rehabilitation of the Welch Apartments in the City of Muscatine.
J. Resolution Authorizing the Purchase of Furniture for the Clark House
Presented for City Council’s consideration is a resolution authorizing the
purchase of replacement furnishings for the Clark House commons area. Funds
have been provided in the public housing capital fund account for replacement
furniture. Bids were solicited with a local bid from Boss Office Equipment in the
amount of $13,503 being submitted for City Council’s consideration.
At this time City Council could take action by resolution authorizing the purchase
of furniture for the common areas at the Clark House from Boss Office
Equipment in the amount of $13,503.
K. Request Approval to Accept Conveyance of a Permanent Avigation Easement
from the IDOT
Presented for City Council’s consideration is a request to approve the
acceptance conveyance of a permanent avigation easement from the IDOT. In
conjunction with the installation of the ILS system at the airport, it is necessary to
acquire additional real estate in fee and obtain easement rights. The city has
been negotiating with the IDOT to obtain avigation easements for the runway
protection zone located between Highway 61 and the end of the primary runway
(RW24). The FAA has reviewed and approved the transaction and will provide
90% of the funding. Total cost of the easements will be approximately $29,500.
At this time City Council could take action to approve the acceptance of a
conveyance of a permanent avigation easement from the IDOT to the City of
Muscatine.
L. Request Approval to Purchase Mowers for the Municipal Golf Course
Presented for City Council’s consideration is a request to approve the purchase
of mowers for the Municipal Golf Course. Included in this year’s budget are two
mowers to be used at the golf course for the fairway and tees. For the fairway
mower, two bids were received with the lowest responsible bid being that of Tri
State Company of Bettendorf with the net price of $24,995. Two bids were also
received for the tee mower with the lowest responsible bid being that of TriState
Company of Bettendorf with the net price of $16,950. Both bids are under the
estimated cost for the replacement of the mowers.
At this time City Council could take action to approve the purchase of mowers
from the Municipal Golf Course from TriState Company for a fairway mower at a
net price of $24,995 and a tee mower for the next price of $16,950.
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M. Request Authorization to Purchase a Dump Truck Body & Chassis
Presented for City Council’s consideration is a request for authorization to
purchase a dump truck body and chassis. Monies were included in the
2003/2004 budget for the replacement of one truck for the Public Works division.
Bids were solicited with five bids received for the 32,000 lb. GVW truck. The
lowest responsible bid was that from Truck Country of the Quad Cities in the net
amount of $38,627. In addition, the city received three bids for a dump body for
the truck with the lowest net bid being submitted by Henderson Manufacturing in
the amount of $40,947. The total cost for the vehicle will be $79,574 with $80,600
budgeted for the purchase.
At this time City Council could take action to approve the request for the
purchase of a 32,000 lb. GVW truck from Truck Country in the net amount of
$38,627 and the purchase of a dump body from Henderson Manufacturing in the
net amount of $40,947 for a total price of $79,574.
N. Request Authorization to Purchase Snowplows
Presented for City Council’s consideration is a request for authorization to
purchase snowplows. The city received four bids for one 10’ twoway snowplow
and one 11’ twoway snowplow. After a review of the bids submitted, the bid from
Henderson Truck Equipment in the amount of $12,737 for both plows is being
recommended. There was $14,500 budgeted for this activity.
At this time City Council could take action to approve the authorization to
purchase snowplows from Henderson Truck Equipment in the amount of
$12,737.
O. Request Authorization to Purchase and Install SCADA Network Attached File
Server and Upgrade of Wonderware Operating Software Licenses at the Water
Pollution Control Plant
Presented for City Council’s consideration is a request to purchase and install a
SCADA network attached file server and upgrade of Wonderware operating
software licenses at the Water Pollution Control Plant. Monies were included in
the fiscal year 2003/2004 budget for this project. Working with the company that
has previously supplied this software, the cost of the upgrade will be $26,941.
There was $27,100 budgeted. In addition, a request is being made for the
installation of the SCADA alarm package software in the amount of $15,428.
There was $23,500 budgeted for this activity.
At this time City Council could take action to authorize the issuance of a
purchase order to U.S. Filter Control Systems in the amount of $26,941 for the
upgrade of the software for the network file server at the Water Pollution Control
Plant and for $15,428 for the redundant SCADA alarm software.
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P. Resolution Approving Contract and Bond for the Airport Terminal Replacement
Project
Presented for City Council’s consideration is a resolution approving the contract
and bond for the Muscatine Airport Terminal Project. All appropriate documents
have been submitted and reviewed by city staff and meet all the requirements
necessary for approval.
At this time City Council could take action by resolution approving the contract
and bond for the Airport Terminal Replacement Project between the City of
Muscatine and BiState Contracting Inc.
13. COMMUNICATIONS RECEIVE AND FILE
A. Muscatine County Board of Supervisors – October 6, 13 & 20, 2003
B. Muscatine School Board – October 13 & 27, 2003
C. Library Board of Trustees – September 17, 2003
D. Zoning Board of Adjustment – October 7, 2003
E. Art Center Board of Trustees – October 16, 2003
F. BiState Regional Commission – September 24, 2003
G. Airport Advisory Commission – June 23, 2003 & September 22, 2003
H. Senior Resources – September 23, 2003
I. Police Department Monthly Report – September 2003
J. MP&W Monthly Reports – Water Utility – September 2003
K. MP&W Monthly Reports – Communications Utility – September 2003
L. MP&W Monthly Reports – Electric Utility – September 2003
M. MP&W YeartoDate Operating Statements – September 30, 2003
14. APPROVAL OF BILLS
It is recommended bills totaling $1,596,112.08, as well as receipt summaries for the
month of September 2003, be approved and that the City Council authorize the
Mayor and City Clerk to issue warrants for the same. It should be noted that this
listing is subject to the approval of any related agenda item(s).
15. COMMUNICATIONS COUNCIL MEMBERS
16. OTHER BUSINESS
17. ADJOURNMENT
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