MUSSER PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
WEDNESDAY, JANUARY 16, 2008 – 4:30 P.M.
LIBRARY CONFERENCE ROOM
PRESENT:
Drake, Durham, Johnston, Koehrsen, Martin, Stelzner.
STAFF:
Chaudoin, P.Collins, Fiedler, Warschauer.
GUEST:
Kim Kietzman from Southeastern Library Services.
ABSENT:
Lande, Nus, Ward.
M I N U T E S
I.
CALL TO ORDER:
With the arrival of a quorum, President Johnston called the
meeting to order at 4:42 p.m.
II.
APPROVAL OF AGENDA:
Koehrsen moved to approve the agenda as printed.
Second by Drake. All ayes. Motion carried.
III.
APPROVAL OF MINUTES:
Koehrsen suggested a small change in wording.
Durham moved to approve the Dec. 19, 2007, minutes with this change. Second
by Stelzner. All ayes. Motion carried.
IV.
BILLS FOR PAYMENT:
Koehrsen moved to approve payment of the bills
dated 1/08/08 totaling $3,113.96, and the bills dated 1/15/08 totaling $17,869.77.
Second by Durham. All ayes. Motion carried.
V.
CITIZENS SPEAK:
No report.
VI.
COMMUNICATIONS:
A.
Staff Liaison
– Fiedler, filling in for Anderson, reported about the nice
Journal article with a picture of Hispanic Outreach Page Grizelda Perez.
B.
Director’s Report
–
1)
Seventeen teens went via River Bend Transit to
the Teen Reading Challenge in the Quad Cities last Friday where Musser won an
impressive Third Place.
2)
Our Budget hearing is Sat., Feb. 2 at 11:30 a.m. in the
City Hall Conference Room. All trustees are encouraged to attend.
3)
Staff
continues to rearrange the library. When the new computer furniture arrives we
can set up electricity and terminals. We will likely have to close 2 – 3 days to
accomplish all this. But when we reopen, we will have both a new look and new
hours.
4)
As much as we’d like to reach Tier 3, we are working to meet our Tier
2 accreditation level. Tier 3 will likely be out of our reach until we have a new
building.
5)
A donation from the U.F.C.W. #86-D union will be used to by a Wii
and playstation as we start offering gaming in the library for children and adults.
A Q.C. Times newspaper article entitled “Children virtually interact with
Webkinz at the library” was distributed, showing library gaming for young
children.
6)
Ward and Collins attended the County Board of Supervisors meeting.
Collins explained the new changes being done, receiving comments and questions
on the widespread use of online databases and technology. She explained some of
the new children’s subscriptions being purchased, including Tumblebooks and
Tutor.com. Anyone with a library card can use them, including adults. After the
meeting she was interviewed by Charles Potter and was also on the Mayor’s
show.
VII. COMMITTEES:
A.
Long Range Planning
– Progress on the Pearl Pavillion project – A
meeting of the joint LRP committee is scheduled for January 24. A second
meeting will be on Jan. 29 which hopefully Kay Runge will attend. Library Trust
money can pay for preliminary consultant fees. Martin, Johnston, Koehrsen and
Ward are on the Library LRP committee with Collins.
B.
Operations:
1.
Sales & Advertising Policy
(C-39) – Tabled until February.
2.
Library Closings for 2008
– The proposed 2008 closings were
handed out for discussion. Most libraries are open on the Saturdays before
Memorial Day and Labor Day, and since we want to be highly interactive with the
public and increase our hours, being open those Saturdays would set a positive
tone with the public. Durham moved to be open on May 24 and Aug. 30, 2008,
and be closed on the other proposed dates. One in-service day will be named later.
Second by Martin. All ayes. Motion carried.
3.
Review of Trust Funds
– Tabled until March.
VIII. OLD BUSINESS:
A.
Fax Policy
(C-14) – Tabled until February.
B.
Bequest
– The William Cory bequest will total approximately $80,000.
We have received $72,000 so far, earmarked for the building fund or another
major project. A thank you will be sent to his widow, Juanita Cory.
IX.
NEW BUSINESS:
A.
Planning for Results
–Kim Kietzman of Southeast Library Services Kim
talked about the components for achieving excellence in library services. Using a
facilitator, needs are defined by a committee of people from the community who
meet to discuss strengths, weaknesses, opportunities and threats, and then decide
what service roles should be pursued. When goals and objectives are set, the
library staff then implements the plan. By May, we need to have a long range
plan in place to be accredited. Koehrsen moved to go forward with this process for
long range planning, using Kietzman as facilitator. Second by Drake. All ayes.
Motion carried. This plan will be further discussed at the February meeting.
B.
Hours Change
– Collins proposed a year-round schedule where the
library would be open 7 days a week, totaling 62 hours. There would be no
increase in the budget, just workflow changes. Part time staff would work every
other weekend and full time staff would remain about the same. Staff hours would
be more closely related to paid job assignments. If we closed the library for a
couple of days while staff completed the reorganization of the floor, we could
reopen with a well-publicized new look and new hours. Durham moved to accept
the proposal for new hours beginning at the time of the reopening. Second by
Stelzner. All ayes. Motion carried.
C.
New Book Drop
– In order to alleviate the need for staff to empty the
bookdrop so often, especially over holidays, the library would like to purchase a
larger bookdrop. This is a sizable purchase, as bookdrops are very expensive, and
Collins hopes it could be paid from the trust. No action was taken at this time.
D.
Board Communications
– Collins proposed sending information packets
and financial reports to the trustees the Friday before each meeting. This would
enable trustees to read and prepare ahead of time and in turn lead to shorter
meetings. Everyone preferred receiving materials electronically. This will be
implemented.
E.
Questions:
Durham asked why the Art Center was having a bug display in
November, since our cooperative bug programs are scheduled for April, May and
June. Collins assumed it would probably be a different display.
X.
ADJOURNMENT:
The meeting adjourned at 6:20 p.m.
Respectfully submitted by,
Paula Durham, Secretary
/iw