MUSSER PUBLIC LIBRARY
BOARD OF TRUSTEES MEETING
WEDNESDAY, OCTOBER 17, 2007 – 4:30 P.M.
LIBRARY CONFERENCE ROOM
PRESENT:
Drake, Durham, Johnston, Koehrsen, Stelzner, Ward.
STAFF:
Anderson, Chaudoin, Collins, Warschauer.
ABSENT:
Lande, Martin, Nus.
M I N U T E S
I.
CALL TO ORDER:
Pres. Johnston called the meeting to order at 4:35 p.m.
II.
APROVAL OF AGENDA:
Koehrsen requested her Long Range Planning
report be changed to a report on the Iowa Library Association’s conference.
Drake moved to approved the agenda as amended. Second by Koehrsen. All ayes.
Motion carried.
III.
APPROVAL OF MINUTES:
Ward moved to approve the minutes of the
September meeting. Second by Durham. All ayes. Motion carried.
IV.
BILLS FOR PAYMENT:
Ward moved to approve payment of the bills dated
10/2/07 totaling $3,170.91 and those dated 10/16/07 totaling $13,834.43. Second
by Durham. All ayes. Motion carried.
V.
CITIZENS SPEAK:
Chaudoin read two letters to Betty Collins written by
school children who enjoyed Oscar Grossheim presentation.
VI.
COMMUNICATIONS:
A.
Staff Liaison
– Anderson handed out statistics on long overdue items and
a copy of a “Harvey Letter”. Trustees agreed it would be useful when discussing
the possibility of hiring a collection agency.
B.
Interim Director’s Report
-
1)
Kathy Chalupa of the Parks & Rec. Dept.
examined the tree to the left of the main entrance, finding it dead and marking it
for disposal. The vines beneath it will also be removed. New landscaping will be
sought.
2)
The annual report for the Paul Reynolds Trust was circulated.
3)
New
period lights, costing $7000, will replace the old globe lights in front of the
library, paid for by the Building & Grounds budget.
4)
Chaudoin encouraged
trustees to attend “Muscatine! The Musical” which showcases the Grossheim
photos.
5)
Tomorrow night is the Sierra Leone All-Star Refugees film. The
library partnered with the New Iowan Center and Lutheran Social Services to host
this event.
6)
On Sunday, Oct. 28, the staff will have a potluck at Pearl City
Station from 5 – 9 p.m. The Parks & Rec. department is letting us use it free of
charge. It is both a thank you to the staff for their hard work this past year and a
welcome to Pam from the staff.
7)
Bobby Fiedler, Deb Grossklaus and Chaudoin
attended the ILA conference this past week. They attended a wide range of
different classes.
8)
Pam reported on several ideas for grant options to preserve
the Hispanic position.
9)
Chaudoin noticed that New Year’s Eve, which falls on a
Monday this year, had not been addressed on the library calendar and requested a
discussion. Durham moved to close the library at 3:00 p.m. on New Year’s Eve.
Second by Drake. All ayes. Motion carried.
VII. COMMITTEE REPORTS:
A.
ILA Conference
– Koehrsen reported approximately 1,000 people
attended the ILA conference, representing all kinds and sizes of libraries. A wide
array of sessions were available. She attended the Library 2.0 session and came
back totally committed to future planning and examining our philosophy.
Koehrsen learned that our library needs to get up to speed by providing a better
new board member orientation (a role for the director and board president) and
work on our board attendance policy. Also needed is clarification about the
board’s expectations of the director. Although we do well serving older and
needier adults, the healthy, active older adults need to be served better and used
better, as this is a growing segment of our society. We also need to figure out how
to get more money.
B
.
Operations:
1.
Reproduction of Photographs Policy
– We now have the ability
to print 13x19” pictures, and need to add that new size and price to the policy.
Ward moved to amend the policy to list 13x19 photos at $20.00 each. Second by
Koehrsen. All ayes. Motion carried. The policy will be retyped.
2.
Volunteer Policy
– This policy is working in our present situation,
although changes in our volunteer program are being studied. Mark it “Reviewed
10-17-07” and we will revisit it at a later date.
3.
Registration Policy
– No changes. Mark “Reviewed 12017-07”.
4.
Service to Non-Residents Policy
– In the third paragraph, Quad-
LINC was changed to PALS. No vote was required for this change. Mark
“Reviewed 10-17-07”. The policy will be retyped.
5.
No Smoking Policy
– Ward moved to declare the library and
grounds as a No Smoking Campus. Second by Durham. All ayes. Motion carried.
The policy will be retyped and sent to the City Administrator.
VIII. OLD BUSINESS:
A.
Discussion of Board Vacancy
– New board member Dianna Stelzner was
welcomed. A search continues for a future replacement for Ward. A list of
potential board members will be drawn up with an effort to maintain gender
balance and city/county balance.
IX.
NEW BUSINESS:
A.
Change date for November meeting
– The next meeting was moved up
to Nov.14 to accommodate the director’s conflict with another meeting.
B.
Reception for new director
– Durham will arrange for the Journal to do a
personal interview/article with picture which would run prior to the Thursday,
Nov. 8 public reception from 4:30 – 6:30pm. The reception will be held in the
downstairs lobby area to more closely involve the general public. Refreshments
will be in the LT reading area. Invitations will be sent to a list of key people. The
date and time will appear in the Clamshell Chronicles.
C.
SLS Newsletter for Trustees
- The first issue of the Southeast Library
System Newsletter for Trustees was distributed.
X.
ADJOURNMENT:
The meeting adjourned at 5:49 p.m.
Respectfully submitted by,
Paula Durham, Secretary
/iw