1
Osama Shihadeh
CITY COUNCIL
At Large
Dick O'Brien
Mayor
Robert Howard
At Large
Robert Bynum
4
th
Ward
Phil Fitzgerald
1
st
Ward
Bill Trent
5th Ward
2007 MEETING SCHEDULE
Marie Press
2
nd
Ward
Scott Day
3
rd
Ward
(All meetings start at 7:00 PM
unless voted upon by Council.)
Fran Donelson
Administrative Secretary
Harvey Allbee, Jr.
City Attorney
Regular Meetings
In-depth Meetings
A.J. Johnson
City Administrator
January 4 & 18
July 5 & 19
January 11
July 12
February 1 & 15
August 2 & 16
February 8
(None in August)
March 1 & 15
September 6 & 20
March 8
September 13
April 5 & 19
October 4 & 18
April 12
October 11
May 3 & 17
November 1 & 15
May 10
November 8
June 7 & 21
December 6 & 20
June 14
December 13
AGENDA
THURSDAY, MAY 3, 2007
COUNCIL CHAMBERS - CITY HALL
1.
CALL TO ORDER
2.
ROLL CALL
3.
OPENING PRAYER
4.
PLEDGE OF ALLEGIANCE
5.
COMMUNICATIONS – CITIZENS
6.
MINUTES - APPROVAL
A. City Council Meeting – April 19, 2007
B. Annexation Overview – April 24, 2007
C. Joint City Council/County Board of Supervisors Meeting – April 26, 2007
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7.
CONSENT AGENDA
The following items are considered to be routine by the City Council and will be enacted by one
motion. There will be no separate discussion of these items unless a Council Member or citizen
so requests, in which event the item will be removed from the Consent Agenda and considered in
its normal sequence from the Agenda.
*
9 – A-D
*
13 – A-F
*
Bills*
* Approval of attached Bills for Approval totaling $1,025,666.43, as well as March 2007 receipt
summaries, is subject to the approval of any related agenda item(s).
8.
PUBLIC HEARING
A. Proposed Landscaping for the E. 5
th
Street Bridge
Previously City Council took action to establish a public hearing for the proposed
landscaping for the E. 5
th
Street Bridge Project. City Council had previously directed staff to
complete the landscaping project utilizing city, staff, and/or community volunteers, etc. The
public hearing for this project covers the proposed landscaping scheme that will be used to
solicit proposals from local landscaping and lawn care companies to assist in this process.
The estimated cost for the project is $8,000.
Now is the time for the public to comment on the proposed landscaping project for the E. 5
th
Street Bridge Project.
B. Proposed Approval of 2007/2008 Public Housing Agency Plan and Attachments
A public hearing has been scheduled for the 2007/2008 Public Housing Agency Plan and
Attachments. In accordance with HUD regulations, the public hearing was set
administratively by the Housing Director to meet with the appropriate deadlines as
established by the Department of Housing and Urban Development for this action.
Periodically the city does take action to review and update its administrative housing plan.
Comments are solicited from residents, staff, and representatives of HUD for any updates
concerning rules and regulations as well as procedures. Prior to any formal action on the
adoption of the plan, a public hearing is required.
Now is the time for the public to comment on the proposed 2007/2008 Public Housing
Agency Plan and Attachments.
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9.
PETITIONS AND COMMUNICATIONS
A. Request for an Extended Outdoor Service Area Permit for Missipi Brewing Co., 107-111
Iowa Avenue for May 18-20, May 25-27, July 4-8, and August 17-19, 2007 – R&D
Operations Ltd.
B. Request for renewal of a Class BB Beer and Sunday Sales Permit for Hubble’s, 214 E. 2
nd
Street – Hubbles LLC (pending dram shop insurance)
C. Request for renewal of a Class BB Beer and Sunday Sales Permit for Pizza Hut of Muscatine
Inc., 2512 Park Avenue (pending inspections and receipt of dram shop insurance)
D. Request Approval of a New Cigarette Permit for The Purple Hedgehog, 204 E. 2
nd
Street –
John Haskins - for the period May 4, 2007 through June 30, 2007
E. Request Approval for Use of City Property for Outdoor Church Concert at Trinity Episcopal
Church
The city recently received a request for the use of city property for an outdoor church concert
at the Trinity Episcopal Church. The request would be for the use of the corner of E. 2
nd
and
Walnut streets (front lawn and street) from E. 2
nd
Street to the alley on Walnut Street. The
concert is scheduled for Friday, May 18, 2007, at 6 p.m. The anticipated length of closure for
the street will be from 2 p.m. to 10 p.m. Aside from barricades, there is no anticipated
additional expense or involvement of city staff on this matter.
Is there a motion to approve the request from the Trinity Episcopal Church for street closure
for Friday, May 18, 2007, from 2 p.m. to 10 p.m. for an outdoor concert?
10.
FROM THE MAYOR
A. Proclamation Declaring June 2007 as “Youth Soccer Month”
B. Proclamation Declaring May 13-19, 2007 as “Police Week” and May 16, 2007 as “Peace
Officers’ Memorial Day”
C. Proclamation Declaring May 2007 as “National Historic Preservation Month”
D. Proclamation Declaring May 13-19, 2007 as “Iowa School Board Recognition Week”
Is there a motion to approve the above proclamations?
11.
FROM THE PLANNING AND ZONING COMMISSION
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12.
FROM THE CITY ADMINISTRATOR
A. Request from Fire Department to Submit Grant Application for New VHF Radio System and
Construction of Communications Tower
Presented for City Council’s consideration is a request from the Muscatine Fire Department
to submit a grant application for a new VHF radio system and construction of a
communications tower. After reviewing the current and future communication needs of the
Fire Department and ambulance service, the grant application for funding for a new system is
forwarded for Council’s consideration. The potential funding source is the Department of
Homeland Security Assistance for Firefighters grant program. The city has successfully
utilized this program in the past for acquisition for capital items. The projected cost for
replacing the current 800 MHz radio system with a new complaint VHF system would be
approximately $240,000. The grant proposal also includes $85,000 for a new 180’ tower
similar to the tower at the Public Safety Building. The grant proposal is due May 5, 2007. If
approved, 90% of the $240,000 would be provided through the grant program with a 10%
match required.
Is there a motion to authorize the submittal of a grant application for a new VHF radio
system and construction of a communications tower?
B. Resolution Authorizing the 2007/2008 Public Housing Agency Plan and Attachments
Presented for City Council’s consideration is a resolution authorizing the 2007/2008 Public
Housing Agency Plan and Attachments. Previously a public hearing was held to receive
public comment on the proposed plan changes. Periodically the city reviews its housing
policies and plans to update them in accordance with HUD procedures and regulations.
Copies of the plan are available for public viewing and have been for the past 45 days. No
public comments have been received on the plan.
Is there a motion to take action by resolution authorizing the 2007/2008 Public Housing
Agency Plan and Attachments as modified and authorizing submittal of the plan to HUD?
C. Resolution Awarding the Contract for the 2007 Street Improvement Project
Presented for City Council’s consideration is a resolution awarding the contract for the 2007
Street Improvement Project. As part of the Council’s overall goal to aggressively address
pavement management issues within the City of Muscatine, a three year plan was set forth by
Council to address these needs. For the calendar year 2007, $1 million was identified to
cover anticipated costs for the first year of the implementation of this program. Bids were
solicited from qualified vendors with two bids being received. After reviewing the bids and
the alternates available, it is staff’s recommendation to accept the bid from Illowa Investment
Inc. of Blue Grass in the amount of $1,256,186.85. This alternate includes recycling a
minimum of 10% of the current asphalt covering at the pre-identified locations.
Is there a motion to take action by resolution awarding the contract for the 2007 Street
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Improvement Project to Illowa Investment Inc. in the amount of $1,256,186.85?
D. Resolution Awarding the Contract for the 2007 Curb and Gutter and Street Maintenance
Project
Presented for City Council’s consideration is a resolution awarding the contract for the 2007
Curb and Gutter and Street Maintenance Project. For calendar year 2007 and in conjunction
with the pavement management program, $200,000 was budgeted for this project. Bids were
solicited with four companies responding to the solicitation. The lowest responsible bid was
received from All American Concrete Inc. of West Liberty in the amount of $278,917. A
correction to the specifications for all four bidders was also taken into consideration resulting
in a $60,000 savings across the board. This resulted in the low bid being lowered by that
amount for a total of $218,917. Again, all bidders received this consideration and discount
once the calculation error was factored into the bids.
Is there a motion to take action by resolution awarding the contract for the 2007 Curb and
Gutter and Street Maintenance Program to All American Concrete Inc. in the amount of
$218,917?
E. Resolution Approving the Contract and Bond for the Halstead Street Roadway and
Infrastructure Improvements
Presented for City Council’s consideration is a resolution approving the contract and bond
for the Halstead Street Roadway and Infrastructure Improvement Project. Recently the City
Council took action to award the contract for this project to Sulzberger Excavating Inc. in the
amount of $62,795.59. The appropriate documentation have been forwarded and approved by
city staff. At this time it is appropriate for Council to take action to finalize this action.
Is there a motion to take action by resolution approving the contract and bond for the
Halstead Street Roadway and Infrastructure Improvement Project?
F. Resolution Establishing Refuse Collection Monthly Fees and the Guidelines for Collection
Fees of Class II Domestic and Commercial Accounts
Presented for City Council’s consideration is a resolution establishing refuse collection
monthly fees for Class I and Class III domestic waste and the guidelines for collection fees of
Class II domestic and commercial accounts. During the city’s recent budget review session,
Council took action to approve the establishment of new refuse collection rates effective July
1, 2007 through June 30, 2008 for Class I and Class III residential collection, the monthly fee
will be increased to $14 per month for each single family dwelling except for those 65 and
older who will be charged $9.40 per month for each single family dwelling. Class II
collections, including multi-family units of six or more dwellings and commercial
establishments, will be charged in amounts to be determined by the Refuse Collection
Supervisor based on time and volume considerations and will include but not be limited to
the cost of labor, operating equipment, landfill charges to be paid.
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Is there a motion to take action by resolution establishing the refuse collection monthly fees
for Class I and Class III domestic waste and guidelines for collection fees of Class II
domestic and commercial accounts?
G. Resolution Setting the Time and Place of a Public Hearing on the Proposed Amendment #2
to the 2006/2007 City Budget
Presented for City Council’s consideration is a resolution setting the time and place of a
public hearing amending the 2006/2007 city budget. Previously the City Council took action
to adopt the fiscal year budget beginning July 1, 2007 through June 30, 2008 and took action
on the first amendment of the current fiscal year budget. The second amendment includes
additional proposed amendments since that time. The second amendment will increase the
total budget expenditures by $464,700 and budgeted transfers will increase by $71,200 for a
total expenditure change of $535,900. The budget revenues are proposed to be amended by
$230,300 which includes $71,200 of funding transfers in. Enterprise Fund amendments are
proposed for the golf course, refuse collection, landfill, WPCP, and airport funds.
Is there a motion to take action by resolution establishing a public hearing for Thursday, May
17, 2007, at 7 p.m. for the proposed second amendment of the 2006/2007 city budget?
H. Resolution Approving the Adjustment of Sewer Rates for the Water Pollution Control Plant
Presented for City Council’s consideration is a resolution approving the adjustment of sewer
rates for the Water Pollution Control Plant. Working with the city’s consultant on wastewater
treatment rates, a recommendation is being forwarded for consideration for a two-year rate
adjustment that would be effective July 1, 2007 through June 30, 2009. Anticipated increases
are reflective of additional anticipated costs for capital costs associated with the WPCP
renovation project as previously reviewed by City Council. Proposed rate adjustments will
also coincide with the city’s current contract with Heinz U.S.A. which is set to expire in
April 2008. Finally, it is anticipated that the design work for the improvements at the WPCP
will be finalized at the time of the expiration of these proposed rate increases which will
allow for the city to more thoroughly plan for the rate adjustments necessary to accommodate
improvements at the facility.
Is there a motion to take action by resolution adjusting the unit rates found in Title 4, Chapter
4, Sections 4 and 5 of the City Code of Muscatine?
I. Resolution Approving the Final Plat for the Riverbend Fifth Addition to the City of
Muscatine
Previously City Council took action to table the resolution approving the final plat for the
Riverbend Fifth Addition to the City of Muscatine. At the request of the developer, they have
asked that this matter be continued until the May 17, 2007 meeting so that they can be better
prepared to address questions raised by Council and neighbors.
If Council is so inclined to allow for this to take place, it would be appropriate to continue
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this tabled action until May 17, 2007.
J. Request Approval of Application for WPCP Revolving Loan Fund
Presented for City Council’s consideration is a request to approve an application for the
WPCP Revolving Loan Fund. Previous action by City Council had authorized the City
Administrator to act on behalf of the city to make application through the state’s revolving
loan fund for improvements at the WPCP. The recent application (April 24, 2007) was made
on behalf of the city to cover anticipated design services for this project. The loan application
is in the amount of $900,000. Once the design work has been completed, an additional loan
application will be made that will incorporate the current application plus any future funding
requests. No payments or accrued interest will begin until such time that the entire project is
undertaken by the City of Muscatine.
Is there a motion to confirm the action taken prior to April 24, 2007 for the application for
the state’s revolving loan fund for design services for the WPCP?
K. Request to Approve Agreement for Professional Engineering Services for the Water
Pollution Control Plant Improvements
Presented for City Council’s consideration is a request to approve the agreement for
professional engineering services for the WPCP improvements. Following a presentation in
December 2006 for the proposed improvements at the WPCP, city staff, along with the city’s
consultant on this project, has been evaluating the most appropriate and cost effective means
in addressing the design phase of this project. The city’s consultant has been reviewing
design services submitted by professional firms to assist them in this process. Following a
fairly extensive review process, it is the recommendation from city staff, based on
information supplied by the city’s consultant on this project, to enter into an agreement for
professional engineering services for the WPCP improvements between the city and Veenstra
& Kimm Inc. of West Des Moines. The maximum fee for engineering services for design
through bid letting and award of contract will be in an amount not to exceed $865,000. The
proposed maximum fee for engineering services during construction will not exceed
$425,000.
Is there a motion to take action to approve the agreement for professional engineering
services for the WPCP improvements between the city and Veenstra & Kimm Inc.?
L. Request from Police Department to Submit Grant Application for Funds to Purchase
Bulletproof Vests
Presented for City Council’s consideration is a request from the Police Department to submit
a grant application for funds to purchase bulletproof vests. If approved, the city would take
advantage of federal funds available to cover 50% of the cost for acquisition of bulletproof
vests for officers. The program requires a 50% local match which will be paid for by the
individual officers through the city’s buy-back program. All local costs will be born by the
officers and reimbursed back to the city.
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Is there a motion to take action to authorize the submittal of a grant application for funds to
purchase bulletproof vests for police officers?
13.
COMMUNICATIONS - RECEIVE AND FILE
A. Muscatine County Board of Supervisors – April 16, 2007
B. Library Board of Trustees – March 21, 2007
C. MP&W Board of Water, Electric, and Communications Trustees – March 29, 2007
D. Senior Resources – March 27, 2007
E. NFPA Fire Survey – January 2007
F. City of Muscatine Financial Reports – March 2007
14.
APPROVAL OF BILLS
It is recommended bills totaling $1,025,666.43, as well as March 2007 receipt summaries, be
approved and that the City Council authorize the Mayor and City Clerk to issue warrants for the
same. It should be noted that this listing is subject to the approval of any related agenda item(s).
15.
COMMUNICATIONS - COUNCIL MEMBERS
16.
OTHER BUSINESS
17.
ADJOURNMENT
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