Microsoft Word - 02-16-06.ADM.doc

MUSCATINE CITY COUNCIL

Osama Shihadeh

At Large

Dick O'Brien

Mayor

Robert Howard

At Large

Robert Bynum

Ward

Phil Fitzgerald

Ward

Bill Trent

5th Ward

2006 MEETING SCHEDULE

Marie Press

Ward

Scott Day

Ward

(All meetings start at 7:00 PM

unless voted upon by Council.)

Fran Donelson

Administrative Secretary

Harvey Allbee, Jr.

City Attorney

Regular Meetings Indepth Meetings

A.J. Johnson

City Administrator

January 5 & 19 July 6 & 20 January 12 July 13

February 2 & 16 August 3 & 17

February 9 (None in August)

March 2 & 16 September 7 & 21 March 9 September 14

April 6 & 20 October 5 & 19 April 13 October 12

May 4 & 18 November 2 & 16 May 11 November 9

June 1 & 15 December 7 & 21 June 8 December 14

AGENDA

THURSDAY, FEBRUARY 16, 2006

COUNCIL CHAMBERS CITY HALL

CALL TO ORDER

2. ROLL CALL

3. OPENING PRAYER

4. PLEDGE OF ALLEGIANCE

5. COMMUNICATIONS – CITIZENS

6. MINUTES APPROVAL

Budget Review Session – January 30, 2006

Budget Review Session – January 31, 2006

Budget Review Session – February 1, 2006

February 2, 2006 Regular City Council Meeting – February 2, 2006

7. CONSENT AGENDA

The following items are considered to be routine by the City Council and will be enacted by one

motion. There will be no separate discussion of these items unless a Council Member or citizen

so requests, in which event the item will be removed from the Consent Agenda and considered in

its normal sequence from the Agenda.

* 9 – AE

* 13 – AI

* Bills*

* Approval of attached Bills for Approval totaling $1,295,503.63 is subject to the approval of

any related agenda item(s).

PUBLIC HEARING

Proposed Pearl II Project

Previously the City Council took action to establish a public hearing to receive public

comment on the plans, specifications, and other appropriate documentation for the

solicitation of bids for the completion of the Pearl II Project. The project will include

enhanced landscaping and the development of an interactive water feature along the

Muscatine riverfront. Prior to any formal action by City Council, a public hearing is required.

Now is the time for the public to comment on the proposed Pearl II Project.

Proposed 2006 Hot Asphalt Program

Previously the City Council took action to establish a public hearing for the 2006 Asphalt

Overlay Program. As part of the 2006 construction season, the city staff is proposing a

significant asphalt overlay program. Much of the work is related to and will be paid from the

1% sewer project fund. This will include work on W. 3

Street within the Central Business

District and Poplar, Marquette and Washington streets. The engineering estimate for this

work is $571,117.98. Prior to any formal action by City Council, a public hearing is required.

Now is the time for the public to comment on the proposed 2006 Asphalt Overlay Program.

Proposed Submission of Application for State and Federal Transit Assistance

Previously the City Council took action to establish a public hearing on the submission of an

application for state and federal transit assistance. Annually the city is the recipient of both

state and federal funds for both operational and capital support of the city’s transit operation.

Proposed for fiscal year 2006/2007 will be an estimated $157,790 from the State of Iowa,

$173,967 from federal assistance, and $38,000 for the Job Access/Reverse Commute funds

for the night service program. Prior to any formal City Council action, a public hearing is

required.

Now is the time for the public to comment on the proposed submission of an application for

state and federal transit assistance.

Proposed 28E Agreement with Townships for Ambulance/EMS Services

Previously the City Council took action to establish a public hearing for the proposed 28E

agreements with townships for ambulance/EMS services. Previously the city had entered into

a contract with Muscatine County for providing ambulance service for five surrounding

townships to the City of Muscatine. Recently the Muscatine County Board of Supervisors

requested that the City Council enter into their own agreements with the appropriate

townships for this service. The townships that will be covered in the agreements will be

Bloomington, Fruitland, Lake, SeventySix, and Sweetland. The agreements will total

$31,400. Prior to any formal action on the agreements, a public hearing is required.

Now is the time for the public to comment on the proposed 28E agreements with townships

for ambulance/EMS services.

PETITIONS AND COMMUNICATIONS

Request on first reading for a new Class C Liquor License with Sunday Sales and Outdoor

Service Area for Rumors, 1415 Grandview Avenue – Fluff LLC (pending inspections)

Request to add a Class B Wine Permit for Muscatine Fast Break, 2603 2

Avenue – Reif Oil

Co.

Request for renewal of a Class BC Beer/Wine Permit for Fareway Store #998, 2100 Cedar

Plaza Drive – Fareway Stores Inc.

Request for renewal of a Class LE Liquor License and Sunday Sales Permit for Wholesale

Food Outlet #312, 807 Grandview Avenue – Nash Finch Co.

Request for renewal of a Class LE Liquor License and Sunday Sales Permit for Drugtown,

510 E. 6

Street – HyVee Inc.

10.

FROM THE MAYOR

11. FROM THE PLANNING AND ZONING COMMISSION

12. FROM THE CITY ADMINISTRATOR

Resolution Approving the Plans, Specifications, Form of Contract, Cost Estimate, and

Establishing a Bid Opening Date for the Construction of Riverfront Improvements Known as

“Pearl II”

Presented for City Council’s consideration is a resolution approving the plans, specifications,

form of contract, cost estimate, and establishing a bid opening date for the construction of the

riverfront improvements known as Pearl II. The project will include enhanced landscaping

and development of an interactive water feature along the riverfront. The bid estimate at this

time is $813,101. This does not include the Mississippi Harvest Statue that is being

purchased directly from the artist as part of the Pearl of the Mississippi Project nor does it

include the cost of the brass animal features or the professional fees that are estimated at

$108,000. The approval of the resolution does not commit the city to move forward at this

time but only allows city staff to seek bids and report back to City Council for their

consideration.

At this time City Council could take action by resolution approving the plans, specifications,

form of contract, cost estimate, and establishing a bid opening date for Thursday, March 9,

2006, at 2 p.m. for the Pearl II Project.

Resolution Approving Plans and Specifications and Setting a Bid Opening Date for the 2006

Hot Mix Asphalt Paving Project

Presented for City Council’s consideration is a resolution approving the plans and

specifications and setting a bid opening date for the 2006 Hot Mix Asphalt Paving Project.

Previously a public hearing was held to receive public comment on the proposed project. The

engineer’s estimate for this work is $571,117.98.

At this time City Council could take action by resolution approving the plans, specifications,

form of contract, cost estimate, and setting the bid opening date for Friday, March 10, 2006,

for the city’s 2006 Hot Mix Asphalt Paving Project.

Resolution Authorizing the Submission of an Application for Annual Federal and State

Transit Funding Assistance

Presented for City Council’s consideration is a resolution authorizing the submission of an

application for annual federal and state transit funding assistance. Previously a public hearing

was held to receive public comment on the proposed application for federal and state transit

funding assistance. It is anticipated for the fiscal year 2006/2007 that the city will receive an

estimated $157,790 in state formula assistance, $173,967 for federal transit assistance, and

$38,000 of Job Access/Reverse Commute funds for the night service program.

At this time City Council could take action by resolution authorizing the submission of an

application for state and federal transit assistance for the city’s transit operation.

Resolution Awarding the Contract for the Poplar Street Sewer Separation Project

Presented for City Council’s consideration is a resolution awarding the contract for the

Poplar Street Sewer Separation Project. The city has received three bids for this project with

the low apparent bidder being that of Sulzberger Excavating Inc. of Muscatine in the amount

of $369,452. The engineer’s estimate on this project was $416,951.48. Proceeds from the 1%

sales tax will be utilized to pay for this project.

At this time City Council could take action by resolution to award the contract for the Poplar

Street Sewer Separation Project to Sulzberger Excavating Inc. in the amount of $356,452.

Resolution Setting the Time and Place of a Public Hearing to Declare Property as Surplus

and Offering Said Property for Sale

Presented for City Council’s consideration is a resolution setting the time and place of a

public hearing to declare property as surplus and offering said property for sale. The property

located at 1204 E. 4

Street was recently acquired by the City of Muscatine through a

purchase arrangement through the Department of Housing and Urban Development. The city

has now obtained clear title for the property and would like to offer it for sale to the public.

Prior to any formal action, a public hearing is required.

At this time City Council could take action by resolution declaring city real estate as surplus

property and setting the time and place of a public hearing for the proposed sale of city

property located at 1204 E. 4

Street for Thursday, March 2, 2006, at 7 p.m.

Resolution Approving 28E Agreement with Townships for EMS/Ambulance Services

Previously the City Council conducted a public hearing to receive public comment on the

proposed 28E agreements between the City of Muscatine and surrounding townships for

providing ambulance/EMS services. The agreements will involve five separate townships

with total payments of $31,400 to the city. Previously these agreements had been handled

directly through Muscatine County, and the city had received a request from the county to

enter into these contracts independent of the county’s involvement at this time. Each

agreement specifies a dollar amount that will be paid to the city for providing these services.

At this time City Council could take action by resolution approving the 28E agreements

between the City of Muscatine and Bloomington, Fruitland, Lake, SeventySix, and

Sweetland townships for providing ambulance/EMS services.

Resolution Setting the Time and Place of a Public Hearing on the Issuance of General

Obligation Corporate Purpose Bonds

Presented for City Council’s consideration is a resolution setting the time and place of a

public hearing on the issuance of General Obligation Corporate Purpose Bonds. The city

recently reviewed the debt obligation for the City of Muscatine incorporating recently

completed projects and projects to be completed within the next calendar year that are

eligible for funding through the general obligation corporate purpose bond revenue stream. It

is proposed that the city issue up to an amount not to exceed $2.9 million in general

obligation corporate purpose bonds. In accordance with IRS regulations, it is required that

the City of Muscatine in advance of any such sale of general obligation corporate purpose

bonds take action by resolution to declare their intent to issue such bonds and to identify the

projects that will be financed through that issuance. The public hearing requirement of this

action fulfills that obligation.

At this time City Council could take action by resolution establishing a public hearing for

Thursday, March 2, 2006, at 7 p.m. for the issuance of up to $2.9 million in general

obligation corporate purposes bonds.

Resolution Setting the Time and Place of a Public Hearing on Usage of 2006 Justice

Assistance Grant Direct Award

Presented for City Council’s consideration is a resolution setting the time and place of a

public hearing for the Muscatine Police Department’s usage of a 2006 Justice Assistance

Grant (JAG). For the past several years the city has received monies from the U.S.

Department of Justice to be used for the acquisition of equipment to support the activities of

the Police Department. In advance of the utilization of those grant funds, a public hearing is

required.

At this time City Council could take action by resolution setting a public hearing for

Thursday, March 2, 2006, at 7 p.m. for the Muscatine Police Department’s use of a Justice

Assistance Grant.

Request Approval of an Agreement with Stanley Consultants for the Riverfront Force Main

Improvement Project

Presented for City Council’s consideration is a request to approve an agreement with Stanley

Consultants for the Riverfront Force Main Improvement Project. Over the past several

weeks, the city has been working on identifying and moving forward on the replacement of

portions of the force main from Papoose Creek to Musser Park. The city has negotiated a

professional services agreement with Stanley Consultants to provide for assistance in all

aspects of the design task of the project as well as the bidding phase of the project. The

professional fees for this service will be in an amount not to exceed $34,000.

At this time City Council could take action to approve the professional services agreement

between the City of Muscatine and Stanley Consultants to design the Riverfront Force Main

Improvement Project in an amount not to exceed $34,000.

Request Authorization to Issue Purchase Order for the Acquisition of Six Transit Buses

Presented for City Council’s consideration is a request for authorization to issue a purchase

order for the acquisition of six transit buses. Previously MuscaBus had received

authorization from the Iowa Department of Transportation to issue a purchase order to

Thomas Bus Sales for six light duty transit buses. Four of these buses will be purchased with

80% participation from STP funding and the remaining two with 83% out of the 5311 federal

funds. Each bus will cost $62,432 plus delivery charges. FTA 5311 funds will provide

$51,818 for each of the two buses and STP funds will provide $49,945 for each of the four

buses. The local match would be $12,487 for each of the four buses and $10,614 for the

remaining two buses. The local match has been identified and set aside within the transit

funding operation.

At this time City Council could take action to authorize the issuance of a purchase order for

the acquisition of six transit buses.

Request Approval of Agreement with ShoemakerHaaland for the W. 2

Street Bin Wall

Study

Presented for City Council’s consideration is a request to approve an agreement with

ShoemakerHaaland for the W. 2

Street Bin Wall Study. City staff is forwarding a

recommendation to enter into a contract with ShoemakerHaaland to do a retaining wall

evaluation replacement study for the W. 2

Street retaining wall on Broadway. The existing

timber retaining wall is listing severely and has lost its structural integrity as evidenced by its

serpentine deformation. The proposal is in the amount of $6,200 and will include a full

determination as to the scope and depth of the problem and appropriate remedies to address

it. The city has budgeted $10,000 for this study.

At this time City Council could take action to approve an agreement with Shoemaker

Haaland for the W. 2

Street Bid Wall Study in the amount of $6,200.

Request Approval of Traffic Item

Presented for City Council’s consideration is a request from the city’s Traffic Committee

regarding the installation of two stop signs on Lowe Avenue where it intersects with

Bridgeman. A number of complaints have been forwarded to the Traffic Committee

concerning safety at this intersection. Numerous visual impairments were cited in this

recommendation and it is hoped that with the installation of stop signs that a safer

environment will be created for motorists.

At this time City Council could take action to approve the installation of two stop signs on

Lowe Avenue where it intersects with Bridgeman.

Request Approval to Submit Grant Application for a Bike Trail Kiosk on the Riverfront

Presented for City Council’s consideration is a request to submit a grant application for the

bike trail kiosk on the Muscatine riverfront. The city has acted as the facilitator on behalf of

the Leadership Muscatine Committee to make application for a $10,000 grant offered by the

National Scenic Byways Program. The grant is an 80/20 match. The project involves the

construction of an informational kiosk on the city’s riverfront to mark the crossroads of two

national bike trails. The kiosk would include a digital display and a battery powered bike

pump, which are both solar powered. If the grant is awarded to the city, this would leave a

remaining balance of $2,000 to be provided locally. It is proposed that the funding sources

for this project include Muscatine Power & Water for $750, Iowa Energy Center for $750,

the Melon City Bike Club for $250, and the city for $250.

At this time City Council could take action to make an application to the National Scenic

Byways Program for the informational kiosk for the Muscatine riverfront.

Request Approval to Submit Grant Renewal Application for the Domestic Assault Response

Team (DART)

Presented for City Council’s consideration is a request to approve the submission of a grant

renewal application for the Domestic Assault Response Team (DART). For the last several

years the city has participated in a grant program supported through the State of Iowa that

allows for DART to provide services within the City of Muscatine. The grant is for overtime

for officers to investigate cases involving domestic violence. The grant requires a 25%

match. It originates from the Department of Justice for the “Stop Violence Against Women”

program. The city has incorporated its local 25% match into its fiscal year budget for

2006/2007.

At this time City Council could take action to approve the grant renewal application for the

Domestic Assault Team (DART).

13.

COMMUNICATIONS RECEIVE AND FILE

Muscatine County Board of Supervisors – January 23 & 30, 2006

Senior Resources – January 10, 2006

Art Center Board of Trustees – January 19, 2006

Board of Water, Electric, and Communications Trustees – December 20, 2006

MP&W Monthly Statements – Electric Utility – December 2005

MP&W Monthly Statements – Water Utility – December 2005

MP&W Monthly Statements – Communications Utility – December 2005

NFPA Survey – January 2006

Police Department Monthly Report – January 2006

14. APPROVAL OF BILLS

It is recommended bills totaling $1,295,503.63 be approved and that the City Council authorize

the Mayor and City Clerk to issue warrants for the same. It should be noted that this listing is

subject to the approval of any related agenda item(s).

15. COMMUNICATIONS COUNCIL MEMBERS

16.

OTHER BUSINESS

17. ADJOURNMENT