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Osama Shihadeh
CITY COUNCIL
At Large
Dick O'Brien
Mayor
Robert Howard
At Large
Robert Bynum
4
th
Ward
Phil Fitzgerald
1
st
Ward
Bill Trent
5th Ward
2007 MEETING SCHEDULE
Marie Press
2
nd
Ward
Scott Day
3
rd
Ward
(All meetings start at 7:00 PM
unless voted upon by Council.)
Fran Donelson
Administrative Secretary
Harvey Allbee, Jr.
City Attorney
Regular Meetings
In-depth Meetings
A.J. Johnson
City Administrator
January 4 & 18
July 5 & 19
January 11
July 12
February 1 & 15
August 2 & 16
February 8
(None in August)
March 1 & 15
September 6 & 20
March 8
September 13
April 5 & 19
October 4 & 18
April 12
October 11
May 3 & 17
November 1 & 15
May 10
November 8
June 7 & 21
December 6 & 20
June 14
December 13
AGENDA
THURSDAY, MARCH 15, 2007
COUNCIL CHAMBERS - CITY HALL
1.
CALL TO ORDER
2.
ROLL CALL
3.
OPENING PRAYER
4.
PLEDGE OF ALLEGIANCE
5.
COMMUNICATIONS – CITIZENS
6.
MINUTES - APPROVAL
A. Regular City Council Meeting – March 1, 2007
B. In-Depth City Council Meeting – March 8, 2007
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7.
CONSENT AGENDA
The following items are considered to be routine by the City Council and will be enacted by one
motion. There will be no separate discussion of these items unless a Council Member or citizen
so requests, in which event the item will be removed from the Consent Agenda and considered in
its normal sequence from the Agenda.
*
9 – A-D
*
13 – A-G
*
Bills*
* Approval of attached Bills for Approval totaling $1,301,631.90 is subject to the approval of
any related agenda item(s).
8.
PUBLIC HEARING
A. Proposed Vacation of Utility Easement in Wood Creek Subdivision
Previously City Council took action to establish a public hearing for the proposed vacation of
a public utility easement in the Wood Creek Subdivision. The city has received a request
from an individual who has recently purchased Lot 7 of the Wood Creek Addition and an
additional strip of land immediately north of this lot. The intention is to build an addition on
to the house, and the property owner needs to vacate the unused utility easement that runs
along the north boundary of Lot 7. Prior to any formal action by City Council, a public
hearing is required.
Now is the time for the public to comment on the proposed vacation of a utility easement in
the Wood Creek Subdivision.
B. Proposed 2007 Halstead Street Roadway and Infrastructure Improvement Project
Previously City Council took action to establish a public hearing on the proposed 2007
Halstead Street Roadway and Infrastructure Improvement Project. This project would
involve the separating of sewers in the neighborhood as well as addressing storm water
issues. The project includes grading and paving, the addition of curb and gutters, storm water
improvements, rebuilding of driveways and approaches, and sidewalk replacement. This
project has been identified as part of the 1% local option sales tax program. The engineer’s
estimate for this project is $87,246. Prior to any formal action by City Council, a public
hearing is required.
Now is the time for the public to comment on the proposed 2007 Halstead Street Roadway
and Infrastructure Improvement Project.
9.
PETITIONS AND COMMUNICATIONS
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A. Request for a new Outdoor Service Area permit for Rumors, 1415 Grandview Avenue, Fluff
Inc.
B. Request for renewal of a Class A Liquor License and Sunday Sales Permit for American
Legion Club, 110 Houser Street – Edward H. Bitzer Post #27
C. Request for renewal of a Class C Beer and Sunday Sales Permit for Loos, 711 Park Avenue –
Loos Inc.
D. Request for renewal of a Class C Beer and Sunday Sales Permit for Steamboat Landing,
3509 Steamboat Way – Steamboat Landing LLC
10.
FROM THE MAYOR
A. Appointment of Steven Brown to the Recreation and Advisory Commission
Is there a motion to approve the appointment of Steven Brown to the Recreation and
Advisory Commission?
11.
FROM THE PLANNING AND ZONING COMMISSION
12.
FROM THE CITY ADMINISTRATOR
A. Resolution Approving the Vacation of a Utility Easement in the Wood Creek Subdivision
Presented for City Council’s consideration is a resolution approving the vacation of a utility
easement in the Wood Creek Subdivision. Previously the City Council conducted a public
hearing to receive public comment on the proposed utility easement that would involve the
vacation of the unused utility easement that runs along the north boundary of Lot 7. Lot 7 of
this subdivision has recently been purchased along with additional land to accommodate
improvements to the existing property. In order for the improvements to take place, the
vacation of this unused utility easement is necessary.
Is there a motion to take action by resolution approving the vacation of a utility easement in
the Wood Creek Subdivision?
B. Resolution Approving the Plans, Specifications, Form of Contract, and Setting a Bid
Opening Date for the 2007 Halstead Street Roadway and Infrastructure Improvement Project
Presented for City Council’s consideration is a resolution approving the plans, specifications,
form of contract, and setting a bid opening date for the 2007 Halstead Street Roadway and
Infrastructure Improvement Project. Previously a public hearing was held to receive public
comment on this proposed project. The project will include the separation of sewers in the
neighborhood as well as addressing storm water issues. A number of other improvements
associated with the project will also take place. The engineer’s estimate for the project is
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$87,246 and is part of the 1% local option sales tax program.
Is there a motion to take action by resolution approving the plans, specifications, form of
contract, cost estimate, and setting the date for the receipt of bids for Thursday, April 5,
2007, for the 2007 Halstead Street Roadway and Infrastructure Improvement Project?
C. Resolution Approving Contract and Bond for the Cedar Street Storm Sewer Replacement
Project
Presented for City Council’s consideration is a resolution approving the contract and bond
for the Cedar Street Storm Sewer Replacement Project. On Tuesday, March 6, 2007, quotes
were received for this project. This work is necessary to replace deteriorated corrugated
metal pipe that provides storm sewer relief from Cedar Street to Papoose Creek. This pipe
will be replaced with a new 30” diameter pipe that will accommodate more water and help to
eliminate pooling of water on Cedar Street. In addition, a couple of intakes will be
disconnected from the current combination sewer to reduce the possibility of basement
flooding in this area. Four new large intakes will be installed as well. The lowest responsible
quote received for the project was from the Muscatine Bridge Company in the amount of
$47,242.24. Under new provisions established by the Iowa Legislature in the 2006
Legislative Session, the city was able to expedite this project through the allowance of a
higher threshold for receiving quotations on public improvement projects. Under these new
guidelines, City Councils can now forego the formal bidding process and allow for
quotations to be taken on projects such as this to expedite these types of projects.
Is there a motion to take action by resolution awarding and approving the contract and bond
for the Cedar Street Storm Sewer Replacement Project between the City of Muscatine and
the Muscatine Bridge Company Inc. in the amount of $47,242.24?
D. Resolution Setting the Time and Place of a Public Hearing for the 2007 Street Improvements
Project
Presented for City Council’s consideration is a resolution setting the time and place of a
public hearing for the 2007 Street Improvements Project. City Council has authorized the
implementation of a pavement management plan for the city that supports the management
planning and programming needs of the city’s transportation infrastructure. Over the next
three years, it is anticipated that upwards of $5 million will be spent in accomplishing this
goal. Prior to the formal implementation of this plan for 2007, a public hearing is required.
Is there a motion to take action by resolution setting a public hearing for Thursday, April 5,
2007, at 7:00 p.m. for the 2007 Street Improvements Project?
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E. Resolution Setting the Time and Place of a Public Hearing for the 2007 Curb and Gutter and
Street Maintenance Program
Presented for City Council’s consideration is a resolution setting the time and place of a
public hearing for the 2007 Curb and Gutter and Street Maintenance Program. As a
companion piece but separate from the pavement management program, the 2007 curb and
gutter and street maintenance program will be utilized in conjunction with the pavement
management program to make improvements to curbs and gutters and other street
maintenance activities in the City of Muscatine. Prior to any formal implementation of such a
program, a public hearing is required.
Is there a motion to take action by resolution setting a public hearing for Thursday, April 5,
2007, at 7 p.m. for the 2007 Curb and Gutter and Street Maintenance Program?
F. Resolution Accepting Completed Work for the Poplar Street Sewer Separation Project
Presented for City Council’s consideration is a resolution accepting the completed work for
the Poplar Street Sewer Separation Project. The original cost estimate for the project was
$416,951 with the successful bid being that of Sulzberger Excavating in the amount of
$369,450.50. Quantity adjustments and one change order brought the final project cost to
$411,203.03. The primary work items were the installation of a new storm sewer and the
removal of combined elements of the sanitary sewer system. Curb, gutter and sidewalks were
reconstructed along the route as well as a significant length of 8
th
Street being paved with
concrete. With the completion of the project, it is appropriate for City Council to accept the
project and to release the 5% retainage fee of $20,560.15.
Is there a motion to take action by resolution accepting the completed work performed under
the 2006 Poplar Street Sewer Separation Project and authorizing final payment to Sulzberger
Excavating Inc. in the amount of $20,560.15?
G. Resolution Accepting Completed Work for the E. 5
th
Street Bridge Project
Presented for City Council’s consideration is a resolution accepting the completed work for
the E. 5
th
Street Bridge Project. In the fall of 2006 the E. 5
th
Street Bridge Project was
completed and opened to vehicular traffic. All of the final work has been completed by the
contractor for the project, Iowa Bridge & Culvert. The original bid for the project was
$1,159,396.89. There were 11 change orders for a total contract amount of $1,377,878.48. To
date $1,313,511.46 has been made to Iowa Bridge & Culvert and a balance of $64,367.02
remains to be paid.
Is there a motion to take action by resolution accepting the completed work performed under
the E. 5
th
Street Bridge Project and authorizing final payment to Iowa Bridge & Culvert in
the amount of $64,367.02?
H. Resolution Awarding the Bid Under the CDBG Housing Rehabilitation Project for 110
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Gilbert Street
Presented for City Council’s consideration is a resolution awarding the bid under the CDBG
Housing Rehabilitation Project for 110 Gilbert Street. Bids for the project are anticipated to
be reviewed on March 13, 2007. A recommendation will be provided at Thursday’s meeting.
I. Request to Declare Equipment from the Police Department as Surplus Property
Presented for City Council’s consideration is a request to declare equipment at the Police
Department as surplus property and authorize its sale. The Police Department is requesting
that the Digital Biometrics Inc. fingerprint machine and a Dictaphone call check recorder be
declared as surplus. Due to changes and upgrades at both the state level and to our
MUSCOM communication system, both pieces of equipment are no longer usable. With
Council’s authorization, solicitations will be made to appropriate law enforcement or other
public agencies that would have a use for this equipment as well as advertising the
equipment for sale through a number of public venues.
Is there a motion to take action to declare equipment from the Police Department as surplus
and to authorize its sale?
J. Request Authorization to Purchase Laser Measuring System for the Police Department
Presented for City Council’s consideration is a request for authorization to purchase a Laser
Measuring System for the Police Department. A Laser Measuring System and corresponding
software will be used at collision and crime scenes. This system will cost $11,385.96 and
includes a measuring device and all associated software and hardware, two-day onsite
training and shipping. This system will be purchased with monies from the Justice Assistance
Program, a grant from Wal-Mart, and from the Police Department’s forfeiture account. No
General Fund dollars will be utilized for this purchase.
Is there a motion to take action to authorize the Police Department to purchase a Laser
Measuring System from Laser Technology Inc. of Englewood, Colorado, in the amount of
$11,385.96?
K. Request Approval to Purchase Mower for Municipal Golf Course
Presented for City Council’s consideration is a request to purchase a rough mower for the
golf course. Included in the revised 2006/2007 budget was $12,550 for the replacement of a
rotary rough mower for the golf course. Quotations were received from three companies.
After evaluating the proposals, it is recommended that the bid from Elder Implement of
Muscatine in the amount of $12,000 be approved. This is the only company that met all of
the specifications.
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Is there a motion to take action to authorize the purchase of a golf course rough mower from
Elder Implement of Muscatine in the amount of $12,000?
L. Request to Approve Policy and Procedures for Greenwood Cemetery
Presented for City Council’s consideration is request to approve the policy and procedures
for Greenwood Cemetery. At last week’s in-depth meeting, a presentation was made to
review proposed changes in the policies and procedures for Greenwood Cemetery. The
proposed changes cover a variety of activities and procedures that are allowed at the
cemetery. The city’s Recreation and Advisory Commission has reviewed and approved these
recommendations as well.
Is there a motion to take action to approve the updated Greenwood Cemetery rules and
regulations?
M. Request to Approve Professional Services Agreement with Stanley Consultants for Isett
Avenue Force Main Project
Presented for City Council’s consideration is a request to approve a professional services
agreement with Stanley Consultants for the Isett Avenue Force Main Project. This project
will involve the lining of the existing force main from the vicinity of Orange/Oak Street to
Cedar Street. This work will compliment previous work conducted on the Isett Avenue Force
Main. Services from Stanley Consultants would include design services for the project in the
amount of $33,500. The city will provide onsite inspections and oversight of the project
itself.
Is there a motion to take action to approve a professional services agreement with Stanley
Consultants for the Isett Avenue Force Main Project?
N. Request to Approve Professional Services Agreement with Shoemaker-Haaland for E. 5
th
Street Bridge Landscape Design
Presented for City Council’s consideration is a request to approve a professional services
agreement with Shoemaker-Haaland for the E. 5
th
Street Bridge Landscape Design Project.
There was $10,000 set aside for this project. The city has solicited a service agreement with
Shoemaker-Haaland who assisted in the design work of the bridge for the landscape
activities. A quotation of $5,300 was submitted for the project with an additional $4,700
being set aside for actual landscape material. The total project cost will be $10,000.
Is there a motion to take action to approve the professional services agreement with
Shoemaker-Haaland for the E. 5
th
Street Bridge Landscape Design Project?
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O. Request to Enter Into Agreement on Behalf of Muscatine Safe Streets Inc.
Presented for City Council’s consideration is a request to enter into an agreement on behalf
of Muscatine Safe Streets Inc. for receipt of funds from the Roy J. Carver Charitable Trust.
The Muscatine Safe Streets organization has been soliciting funds for the improvements at
Taylor Park. As part of this solicitation, Safe Streets received a challenge grant from the Roy
J. Carver Charitable Trust. The challenge for the receipt of that grant has been met. For City
Council’s consideration is a request to enter into an agreement of grantee to allow for the
receipt of monies to be held by the City of Muscatine on behalf of this project. The grant
award is $20,000. There will be no city funds involved in the Taylor Park project.
Is there a motion to take action to accept the grant from the Roy J. Carver Charitable Trust
for the Taylor Park Improvement Project?
13.
COMMUNICATIONS - RECEIVE AND FILE
A. Muscatine County Board of Supervisors – February 19, 2007
B. Zoning Board of Adjustment – January 2, 2007
C. Board of Water, Electric, and Communications Trustees – January 30, 2007
D. Senior Resources – January 23, 2007
E. MP&W Operating Statements – Electric Utility – January 2007
F. MP&W Operating Statements – Water Utility – January 2007
G. MP&W Operating Statements – Communications Utility – January 2007
14.
APPROVAL OF BILLS
It is recommended bills totaling $1,301,631.90 be approved and that the City Council authorize
the Mayor and City Clerk to issue warrants for the same. It should be noted that this listing is
subject to the approval of any related agenda item(s).
15.
COMMUNICATIONS - COUNCIL MEMBERS
16.
OTHER BUSINESS
17.
ADJOURNMENT
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