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CITY COUNCIL
Osama Shihadeh
At Large
Dick O'Brien
Mayor
Robert Howard
At Large
Robert Bynum
4
th
Ward
Phil Fitzgerald
1
st
Ward
Dyann Roby
5th Ward
2008 MEETING SCHEDULE
Marie Press
2
nd
Ward
Jerry Lange
3
rd
Ward
(All meetings start at 7:00 PM
unless voted upon by Council.)
Fran Donelson
Administrative Secretary
Harvey Allbee, Jr.
City Attorney
Regular Meetings
In-depth Meetings
A.J. Johnson
City Administrator
January 10 & 17
July 3 & 17
January 10
July 10
February 7 & 21
August 7 & 21
February 14
(None in August)
March 6 & 20
September 4 & 18
March 13
September 11
April 3 & 17
October 2 & 16
April 10
October 9
May 1 & 15
November 6 & 20
May 8
November 13
June 5 & 19
December 4 & 18
June 12
December 11
AGENDA
THURSDAY, MARCH 6, 2008
COUNCIL CHAMBERS - CITY HALL
1 .
CALL TO ORDER
2. ROLL CALL
3. OPENING PRAYER
4.
PLEDGE OF ALLEGIANCE
5.
COMMUNICATIONS – CITIZENS
6.
MINUTES - APPROVAL
A. City Council Meeting – February 21, 2008
B. Budget Review Meeting – February 5 & 15, 2008
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7. CONSENT AGENDA
The following items are considered to be routine by the City Council and will be enacted
by one motion. There will be no separate discussion of these items unless a Council
Member or citizen so requests, in which event the item will be removed from the Consent
Agenda and considered in its normal sequence from the Agenda.
*
9 – A-H
*
13 – A-H
* Bills*
* Approval of attached Bills for Approval totaling $855,374.55 is subject to the approval
of any related agenda item(s).
8.
PUBLIC HEARING
A. Proposed Purchase of Snow Plow Equipment for the Municipal Airport
Previously City Council took action to establish a public hearing for the proposed
purchase of snow removal equipment for the Municipal Airport. Recently the city
was notified by the Federal Aviation Administration (FAA) that funding would be
made available to acquire new snow removal equipment for the airport. The new
equipment would supplement/replace a 1991 truck and a 12’ plow. Prior to
advertising for bids for the purchase of this equipment, a public hearing is required.
Funding will include 95% by the FAA and 5% for the local share.
Now is the time for the public to comment on the proposed purchase of snow plow
equipment for the Municipal Airport.
B. Proposed Issuance of General Obligation Bonds
Previously City Council took action to establish a public hearing for the proposed
issuance of General Obligation Bonds. The city intends to issue G.O. Bonds to pay
for projects that have already been completed or are currently under construction. As
of this public hearing, it is estimated that the city will proceed with the development
of the documentation to issue bonds in an amount not to exceed $4,865,000. Projects
included in the bond issue will be years one and two of the Pavement Management
Program, the E. 5
th
Street Bridge Project, the 2
nd
Street retaining wall, Pearl of the
Mississippi projects, the cemetery columbarium, the Public Safety Building’s
structural remediation, HVAC improvements and emergency generator, police range
equipment, ambulance refurbishments, and the local share of various airport
improvements. A June bid letting is anticipated. Prior to any formal action by Council
on this matter, a public hearing is required.
Now is the time for the public to comment on the proposed issuance of G.O. Bonds
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for the City of Muscatine.
C. Proposed Adoption of the City Budget for Fiscal Year 2008/2009
Previously City Council took action to establish a public hearing on the proposed
adoption of the city budget for the fiscal year 2008/2009. Recently the City Council
took action to finalize the development of the proposed 2008/2009 fiscal year budget.
Following months of preparation and review by city staff and Council, the budget has
been prepared for final adoption for the fiscal year beginning July 1, 2008 and ending
June 30, 2009. The proposed budget covers all the operational and capital needs and
requests that were approved by Council for the next fiscal year. State law requires
that municipalities certify their budget and set appropriate property tax levies prior to
March 15 of each year. Prior to any formal action by City Council concerning this
matter, a public hearing is required.
Now is the time for the public to comment on the proposed adoption of the city
budget for the fiscal year beginning July 1, 2008 and ending June 30, 2009.
D. Proposed Amendment #2 of the 2007/2008 City Budget
Previously City Council took action to establish a public hearing on the proposed
Amendment #2 for the 2007/2008 city budget. During the City Council’s review of
the proposed 2008/2009 budget, the Council also took action to amend the current
fiscal year budget that ends June 30, 2008. Typically the city takes action to make the
first amendments during the budget preparation sessions of the current fiscal year
budget; however, due to the tornado and prior activity, the City Council did take
action previously to make the first amendment to account for those damages and
reimbursements during the fall of 2007. The second amendment reflects additional
changes and alterations in both revenues and expenditures for the current fiscal year.
Prior to any formal action by City Council to approve this amendment, a public
hearing is required.
Now is the time for the public to comment on the proposed Amendment #2 for the
2007/2008 city budget.
9.
PETITIONS AND COMMUNICATIONS
A. Request on first reading for a new Class B Beer and Sunday Sales Permit for Pete’s
Tap, 1820 Angle Street – Eric Genung (pending inspections and receipt of dram shop
insurance and final paperwork)
B. Request for renewal of a Class C Liquor License with Sunday Sales and Outdoor
Service for The Rendezvous, 3127 Lucas Street – Cindy’s Rendezvous LLC (pending
receipt of dram shop insurance)
C. Request for renewal of a Class C Liquor License with Sunday Sales and Outdoor
Service for Rumors, 1415 Grandview Avenue – Fluff LLC
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D. Request for renewal of a Class C Liquor License and Sunday Sales Permit for
Diamond Dave’s Taco Co., 2608 2
nd
Avenue – South of the Border Inc. (pending
receipt of dram shop insurance)
E. Request for renewal of a Class C Beer and Sunday Sales Permit for Kum & Go #436,
501 Cedar Street – Kum & Go LC
F. Request for renewal of a Class C Beer and Sunday Sales Permit for Kum & Go #437,
709 Grandview Avenue – Kum & Go LC
G. Request for renewal of a Class C Beer and Sunday Sales Permit for Kum & Go #438,
1010 Park Avenue – Kum & Go LC
H. Request for renewal of a Class C Beer and Sunday Sales Permit for Loos’ 66 Station,
711 Park Avenue – Loos Inc.
I. Request Approval to Close Weed Park for the HNI Company Picnic
Presented for City Council’s consideration is a request from the HNI Corporation to
hold its annual company picnic on August 17, 2008 at Weed Park. The corporation
would like to reserve the park for August 16-17, 2008 for setup purposes. They will
be on site on site on Sunday, August 17, 2008, from 7 a.m. to 5:30 p.m. In addition,
they would also like to reserve the aquatic center that Sunday from 11 a.m. to 4 p.m.
City staff has worked successfully with representatives from HNI in the past to make
this event successful for their members.
Is there a motion to approve the request from the HNI Corporation for the use of city
property and to work with city staff in coordinating event details?
10.
FROM THE MAYOR
11.
FROM THE PLANNING AND ZONING COMMISSION
12.
FROM THE CITY ADMINISTRATOR
A. Resolution Approving Plans, Specifications, Form of Contract, Cost Estimate and
Establishing Bid Opening Date for the Purchase of Snow Removal Equipment for the
Municipal Airport
Presented for City Council’s consideration is a resolution approving the plans,
specifications, form of contract, cost estimate and establishing the bid opening date
for the purchase of snow removal equipment for the Municipal Airport. Previously a
public hearing was held to receive comment on this proposed purchase. If approved,
the city will proceed with the solicitation of bids for the purchase of a 14’ power
reversible plow and a 4 x 4 carrier vehicle with dump body and an 11’ rollover power
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reversible plow for the existing truck. The estimated cost for this purchase will be
$157,894 of which 95% will be paid for through federal funds and 5% through a local
cost share. A bid opening date of April 8, 2008 has been established for this project.
Is there a motion to adopt the resolution approving the plans, specifications, form of
contract, cost estimate, and establishing a bid opening date for the purchase of snow
removal equipment for the Municipal Airport?
B. Resolution Combining and Authorizing Loan Agreements and General Obligation
Corporate Purpose Bonds and Providing for Levy of Taxes to Pay the Same
Presented for City Council’s consideration is a resolution combining and authorizing
loan agreements for General Obligation Corporate Purpose Bonds and providing for
the levy of taxes to pay the same. Previously a public hearing was held to receive
public comment on this proposed action. If approved, the City Council is intending to
establish a bid opening date in June 2008 for the issuance of up to $4,865,000 in G.O.
Corporate Purpose Bonds. A number of recently completed and anticipated to be
completed projects will be funded through the issuance of these bonds. In advance of
such an issuance, the City Council must take this appropriate action that will
authorize the loan agreements and G.O. Corporate Purpose Bonds in a principal
amount not to exceed the aforementioned $4,865,000.
Is there a motion to adopt the resolution combining and authorizing loan agreements
and General Obligation Corporate Purpose Bonds and providing for the levy of taxes
to pay the same?
C. Resolution Adopting the Annual Budget for the Fiscal Year Ending June 30, 2009
Presented for City Council’s consideration is a resolution adopting the annual budget
and certification of taxes for the fiscal year ending June 30, 2009. Previously City
Council conducted a public hearing to receive public comment on the proposed
budget for the fiscal year beginning July 1, 2008 and ending June 30, 2009. In
accordance with state law, the budget must be adopted and certified to the county
prior to March 15 of each year.
Is there a motion to approve the resolution adopting the annual budget for the fiscal
year ending June 30, 2009?
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D. Resolution Approving Amendment #2 to the 2007/2008 City Budget
Presented for City Council’s consideration is a resolution approving Amendment #2
to the 2007/2008 city budget. Previously City Council conducted a public hearing to
receive public comment on the proposed Amendment #2 for the current fiscal year
budget. These amendments were incorporated into the budget discussions with City
Council that were recently concluded. Council previously had taken action in the fall
of 2007 to amend the current fiscal year budget due to tornado activity that occurred
in 2007 as well as the fire at the golf course. The second amendment that is being
proposed reflects adjustments in both expenditures and revenues associated with the
current fiscal year budget.
Is there a motion to adopt the resolution approving Amendment #2 to the 2007/2008
city budget?
E. Resolution Setting Public Hearing on the 2008-2009 Public Housing Administrative
Plan
Presented for City Council’s consideration is a resolution setting a public hearing for
the 2008-2009 Public Housing Administrative Plan. Each year the City Council,
acting as the Public Housing Authority, takes action to establish a public hearing to
receive comment on the Public Housing Administrative Plan. In accordance with
HUD requirements, this plan is updated annually to reflect changes in federal or local
issues associated with the Public Housing activities. Up until the point of the public
hearing, public comments can be received through the Housing Administrator for the
City of Muscatine.
Is there a motion to adopt the resolution setting a public hearing on the 2008-2009
Public Housing Administrative Plan for Thursday, April 3, 2008, at 7 p.m.?
F. Resolution Approving the Contract and Bond for the Mad Creek Area Sanitary and
Storm Sewer Separation Project
Presented for City Council’s consideration is a resolution approving the contract and
bond for the Mad Creek Area Sanitary and Storm Sewer Separation Project.
Previously Council took action to award the contract for the project to Sulzberger
Excavating Inc. in the amount of $2,396,799.05. The contract and bond have been
submitted for staff’s consideration and review and we are recommending their
approval by City Council at this time.
Is there a motion to adopt the resolution approving the contract and bond from
Sulzberger Excavating Inc. for the Mad Creek Area Sanitary and Storm Sewer
Separation Project?
G. Request Approving Change Order #1 for the Isett Avenue Force Main Project
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Presented for City Council’s consideration is a request to approve Change Order #1
for the Isett Avenue Force Main Project. Change Order #1 is the accumulation of a
number of alterations to the Isett Avenue project that have occurred to date. The
change orders incorporate both additions and reductions to the scope of the project.
The items have been reviewed by our project manager and total $9,648.96. The
majority of the changes are required due to conditions in the field and also due to
details not included in the contract document.
Is there a motion to approve Change Order #1 for the Isett Avenue Force Main
Project in the amount of $9,648.96?
H. Request Approval to Purchase Reactionary Target System for the Police Department
Presented for City Council’s consideration is a request to approve the purchase of a
reactionary target system for the Police Department. Included in this year’s capital
projects for the Police Department is the replacement of the reactionary target system
at the shooting range. A total of $19,500 has been budgeted for this purchase. The
cost of the system will be in the amount of $17,500 with an additional $2,000 for
shipping and labor which includes installation and testing. The original system was
installed in 1994.
Is there a motion to take action to approve the purchase of a reactionary target system
for the Police Department?
I. Request Approval of Engineering Services for the Proposed Storage Buildings for
Collection and Drainage and the Water Pollution Control Plant
Presented for City Council’s consideration is a request to approve engineering
services for the proposed storage buildings for collection and drainage and the Water
Pollution Control Plant. In 2007 new state laws went into effect that require building
projects that municipalities undertake and that exceed a certain dollar amount need to
have an engineering stamp associated with the project for design and bidding
purposes. The city is currently planning to construct two separate storage buildings,
one for the collection and drainage system and the other for the Water Pollution
Control Plant activities at separate sites. The city solicited proposals for engineering
services and received a favorable one from Veenstra & Kimm in the amount of
$6,300. Another proposal was solicited for engineering services for the collection and
drainage building alone which totaled $6,800. The fee proposed by Veenstra & Kimm
would be for both buildings.
Is there a motion to approve engineering services for the proposed storage buildings
for collection and drainage and the Water Pollution Control Plant?
J. Request Approval of Permanent Improvements at Kent Stein Park’s Diamond #9
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Presented for City Council’s consideration is a request to approve permanent
improvements at Kent Stein Park’s Diamond #9. The city has received a request for a
permanent improvement to Kent Stein Park by the Muscatine Youth Baseball
Association. The request is to upgrade the electrical availability on Diamond #9 to
more efficiently run their 7- and 8-year-old programs. Like improvements have been
done to other diamonds successfully by other user groups in the city. All costs
associated with this improvement will be borne by the MYBA.
Is there a motion to approve the request for permanent improvements at Kent Stein
Park’s Diamond #9?
K. Request Approval of Golf Cart Lease Agreement
Presented for City Council’s consideration is a request to approve a golf cart lease
agreement. Recently the city solicited RFP’s for golf cart services at the golf course.
The city has identified the need for 47 golf carts and service arrangements for the
carts. Of the three quotes submitted, the quote from Harris Golf Carts in the amount
of $597 per cart per season is being forwarded for consideration and approval. With
Council’s approval, there will be two separate actions associated with this request,
the first to lease the carts for a five-year period in the amount of $597 per cart and the
second to approve a five-year service agreement with Harris Golf Carts for the
maintenance of those units.
Is there a motion to approve the golf cart lease/maintenance agreement with Harris
Golf Carts?
L. Request Approval of Non-Alcoholic Beverages Agreement for the Golf Course
Presented for City Council’s consideration is a request to approve a non-alcoholic
beverage agreement for the golf course. The city recently solicited proposals from
identified vendors for non-alcoholic beverages for the golf course. Three vendors
responded to our solicitation. After evaluating all criteria listed in the request for
proposal, the city staff is recommending a contract be entered into with Sprouse
Distributing for a five-year time period. Aside from the most competitive pricing for
bottled products, Sprouse Distributing is also providing a $1,800 cash incentive to the
city for this contract consideration.
Is there a motion to approve the five-year agreement for the providing of non-
alcoholic beverages at the golf course between the City of Muscatine and Sprouse
Distributing?
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M. Request Approval of Tower Lease Amendment
Presented for City Council’s consideration is a request to approve a tower lease
amendment. Recently the city received a communication from Markland Consulting
Group LLC, representing Crown Castle International who owns the current cellular
tower located on city property at 1914 North Mulberry Road. The company has
requested that the current lease arrangement be extended to July 30, 2040. The
current lease is set to expire July 31, 2015. All of the terms and conditions of the
lease will remain the same. There will also be a provision inserted to require the
company to remove all of its property from the site at the expiration or cancellation of
the current lease arrangement.
Is there a motion to approve the amendment to the current lease arrangement between
the City of Muscatine and Crown Castle International for the use of city property?
N. Request Approval
Presented for City Council’s consideration is a request to approve the authorization to
proceed with a request for a Congressional Appropriation for mobile data computers
for the police squad cars. The city was recently contacted by Congressman
Loebsack’s office to gauge any interest in pursuing this matter under a Congressional
Appropriation format. The total cost for implementation would be $300,000 all to be
provided for through the appropriation if made. The city has long identified the need
for mobile data computers for the squad cars but cost has been a factor when deciding
not to pursue them. If approved and authorized, there would be no matching funds
required from the city for the acquisition of the terminals.
Is there a motion authorize the formal request for Congressional authorization and
appropriation for mobile data terminals for the Police Department?
13.
COMMUNICATIONS - RECEIVE AND FILE
A. Muscatine County Board of Supervisors – January 30, 2008, February 4, 11 & 18,
2008
B. Library Board of Trustees – January 16, 2008
C. Art Center Board of Trustees – January 17, 2008
D. Board of Water, Electric, and Communications Trustees – January 29, 2008
E. MP&W Communications Utility – January 2008
F. MP&W Electric Utility – January 2008
G. MP&W Water Utility – January 2008
H. City of Muscatine Financial Reports – January 2008
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14.
APPROVAL OF BILLS
It is recommended bills totaling $855,374.55 be approved and that the City Council
authorize the Mayor and City Clerk to issue warrants for the same. It should be noted that
this listing is subject to the approval of any related agenda item(s).
15.
COMMUNICATIONS - COUNCIL MEMBERS
16.
OTHER BUSINESS
17. ADJOURNMENT
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